CRKN hosts a meeting for all members once a year providing an opportunity for more in-depth discussion as a community regarding key issues and projects and to conduct the formal annual business meeting of the members.
The 2016 CRKN AGM was held on October 18-20 at the Westin Nova Scotian (Atlantic Ballroom) located at 1181 Hollis Street, Halifax, Nova Scotia.
2016 CRKN Annual General Meeting in Review
The 2016 Annual General Meeting (AGM) was held October 18-20 in Halifax. Including members, speakers, and staff, there were 106 people in attendance. Members provided very positive comments during the event as well as through the feedback surveys, referring to the sessions as informative and well-paced. The event received an overall satisfaction rating of 95% (45% Very Satisfied, 50% Satisfied).
The first full day, October 19, opened with the Open Access Sustainable Canadian Publishing Model session. Clare Appavoo, Executive Director of CRKN, opened the session with an introduction of the speakers on the panel. The first presentation was by Gwen Bird, University Librarian at Simon Fraser University, who discussed the recently formed Canadian Scholarly Publishing Working Group. Ms. Bird described the goals of the group, which are to establish a shared vision and set of goals for disseminating scholarly publishing in Canada. The group formed in the summer of 2016 and have been developing a model for sustainable scholarly publishing in Canada. The group meets next in November 2016 and will release a report on progress to date. They plan to finish the work in April 2017 and will then release final recommendations. Ms. Bird’s presentation was followed by a presentation by Tanja Niemann, Executive Director of Érudit, with contributions from Dr. Vincent Larivière, Scientific Director, Érudit and Canada Research Chair on the Transformations of Scholarly Communications. This presentation provided an overview of what has been accomplished by Érudit since 2014, when the partnership with CRKN began. Over the past two years, Érudit has made significant progress in establishing financial sustainability, receiving Canada Foundation for Innovation support for a 3-year project to build the Open Science SSH Cyberinfrastructure. Érudit is asking CRKN members to renew and increase their support of the partnership to continue to build on the success in progress to strengthen the Canadian scholarly school publishing landscape.
The Open Access Future Planning session was presented by a panel of Content Strategy Committee (CSC) members who provided a review of how CSC evaluates new content opportunities, and invited feedback as to how open access considerations should play a part in the evaluation. Tony Horava and Peter Webster presented the results of their environmental scan of open access (OA) support by Canadian institutions: it is a rapidly changing landscape. Members had an opportunity in small groups to discuss how they would like the CSC to evaluate new content opportunities with regard to open access. Members at one table favoured content opportunities that supported sustainable OA business models. The table discussed ideas for making researchers and faculty members more aware of the benefits and advantages of OA journals, and for dispelling myths and misperceptions.
Dr. Chuck Humphrey, Director of Portage, presented an update on recent developments at Portage. This presentation included a review of Portage’s mission, a review of the Research Data Management (RDM) framework, an overview of the various communities of practice expert groups that are now active, and a description of the goal to build a federated research data service via partnerships with the various regional consortia in Canada. Dr. Humphrey closed his presentation with a vision of Portage’s goals for 2017, such as transitioning to full sustainability, continuing work on the governance structure of the organization, strengthening the communities of practice, releasing products and services from the expert groups, and increasing the functions performed by the RDM platforms.
Kim Silk, Special Projects Officer - IDSE and Dr. Larivière spoke about the work that has already been done on the Journal Usage Project (JUP) and explained how the work will proceed in the future. All of the data collection is complete and the ethics approval processes are complete for 10 of the 22 participating schools. The faculty survey portion of the JUP will be deployed starting on November 1 on a rolling basis to schools for which the ethics approval process is complete. Dr. Larivière and his team are expected to submit the results of their analysis of the data in the spring of 2017. Dr. Larivière presented some preliminary findings, including the statistic that, between 2011 and 2015, 29% of subscribed journals were never downloaded.
Kim Silk, Jean Blackburn, Collection Librarian at Vancouver Island University and Annie Belanger, Associate University Librarian at the University of Waterloo, presented a summary of the work of the Institutional Mobilization Task Group (IMTG), and recent progress on the development and use of the toolkit nationally. Future directions for the toolkit were also shared, and member feedback was elicited.
The Perpetual Access session was most highly rated by survey respondents for that day. Craig Olsvik, Senior Content & Licensing Officer opened the session with an overview of CRKN’s perpetual access strategy, including background on the Perpetual Access Task Group. This was followed by a presentation by Alan Darnell, Director of Scholars Portal Services for the Ontario Council of University Libraries. Mr. Darnell presented an update on the current state of the Scholars Portal Trustworthy Digital Repository (TDR) and explained that Scholars Portal has a unique place as a TDR for several reasons, one of which is that Scholars Portal is governed by libraries and is a “light” archive, with access to hosted content being available as soon as it is loaded on the platform. No trigger event is required in a post-termination scenario. To close the session, Mr. Darnell presented the possibility of CRKN and Scholars Portal working together to position the TDR as a national post-termination access and preservation solution for CRKN-licensed content.
During the Strategic Plan Refresh and Collaborative Activities session, Ms. Appavoo; Carol Shepstone, Vice-Chair of the CRKN Board of Directors provided a review of the achievements towards the objectives of the 2013-2016 strategic plan and presented the proposed strategies and tactics for an extension of CRKN’s current strategic plan. They were joined by Ken Blonski, Director of Operations of CRKN; Jonathan Bengtson, President of Canadiana.org; and William Wueppelmann, Interim Executive Director of Canadiana.org to provide a preliminary report on the activities of the working group exploring the option of a merger between CRKN and Canadiana. Much time was devoted to a dialogue amongst members though small group sessions, regarding the possibility of the merger. The CRKN members found the idea interesting but noted that much more information will be needed to make an informed decision and that a clear vision will be required by members. There was support for the working group, comprised of CRKN and Canadiana personnel, to continue its examination of a possible merger between the two organizations.
The lightning talks provided CRKN members with quick, informative updates on interesting projects. Mr. Olsvik began the session with an overview of the CRKN model license, highlighting the significant features. Next, David Purdy, Digital Services Intern at CRKN, provided a tour of the Canadian National Digital Heritage Index (CNDHI, affectionately pronounced “candy”). CNDHI is an index of digital heritage collections hosted by Canadian universities and provincial and territorial libraries. The third presenter was David Scott of the University of Lethbridge, who described his research on how the low Canadian dollar has affected collections development at 58 English-speaking CRKN member institutions. His research findings indicate that the majority of surveyed institutions had cancelled subscriptions or reduced titles, but staffing was not affected. Further, surveyed institutions perceived the severity of the situation to be “moderate”, and that they expected further cancellations. The final presentation was given by Donna Bourne-Tyson, University Librarian at Dalhousie University and Interim Co-Chair of the Canadian Federation of Library Associations (CFLA). She provided an update on CFLA progress and activities. CFLA was established as a non-profit organization that will focus on advocating on behalf of all libraries in Canada. Advocacy issues include net neutrality, broadband access, Aboriginal issues, library funding, and copyright. CFLA continues to strengthen; the federation is gaining 1-2 new members per month, has become a member of the International Federation of Library Associations and Institutions, and is likely to acquire a seat at the World International Property Organization. CFLA’s first AGM will take place at the OLA Super Conference in February 2017.
Day 2 began with a fascinating Copyright session, which survey respondents rated the highest of all the AGM sessions. Dr. Margaret Ann Wilkinson argued that the upcoming review of the Copyright Act will likely not include substantial changes. However, Dr. Wilkinson believes that the review will present an opportunity for libraries to influence important changes to process that can then affect outcomes in a substantial way. Dr. Wilkinson also reminded AGM delegates that the Copyright Board is seeking representation of the public interest during the review, and that libraries are ideally suited to that role.
The last general session was the Licensing 2017 Preparation session. Todd Mundle, Chair of the CSC, and Mr. Olsvik presented the current state of negotiations with Taylor & Francis as well as possible future negotiation priorities for the next license agreement for Elsevier ScienceDirect in 2018. A portion of the session was also devoted to reviewing recent cancellation and opt-out results from licenses that renewed for 2016. To close the session, members broke into small groups for detailed discussions of the various topics and provided much valuable feedback to the CSC. Members supported the idea of forming a small working group to discuss how CRKN can provide assistance and options for those institutions that need to opt-out of the big-deal.
The CRKN Annual Meeting of the Members included 52 member institutions in person. The financial statements were reviewed, auditors were appointed, new Board members as elected were confirmed, the new membership fee structure (beginning in the 2017-18 fiscal year) was approved, and members supported extending the existing strategic plan with the previously presented revised strategies through 2018.
Social events held during the meetings included a well-attended Welcome Reception at Dalhousie University and an All Delegate Reception and Dinner in the Westin Nova Scotian, where Leslie Weir was presented with the Ron MacDonald Distinguished Service Award.
You are invited to review the AGM evaluation reports, which provide feedback on several aspects of the event. Some of the photos from the AGM are also posted.
AGM 2017 – Save the Date!
The 2017 CRKN AGM will be held in Montreal from October 18-20. More information on programming and logistics will be communicated next summer.
AGM Topics for Next Year
Always looking to improve on success, CRKN is seeking input regarding programming for next year's meeting. If you have ideas for standalone sessions, workshops, lightning talks or panels, please contact Nazia Bundhoo (firstname.lastname@example.org / 613 907 7036).