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Search Tips for ICR content

CRKN has made some parts of the RG10 collections in Héritage more discoverable by running specific content through Intelligent Character Recognition (ICR) software. This software allows handwritten materials to be parsed by a machine learning model, which then generates a transcript of the content. This means that you can keyword-search within ICR-processed materials in the same way you search within printed material processed with Optical Character Recognition (OCR) software.

Searching for a term in the main Héritage search box will bring up results where that term appears in ICR-processed materials. You can also search within a specific reel using the search function inside the document viewer.

Below is a list of Héritage reels that have been processed with ICR. Please note that this spreadsheet is updated bi-monthly. 

Click here to see the spreadsheet.

If the spreadsheet below is displaying a sign-in page, please hit "Click here to see the spreadsheet" to access the file directly or enable third-party cookies on your browser.

Using the search function inside the viewer

buttons featured on the content viewer

Click on the magnifying glass icon and enter your search term to locate page matched results. To return more precise results, you can employ wildcards and quotation marks. For instructions on how to use wildcards and quotation marks in searches, please consult the section “Searching the Collections" on the page Navigating the Collections.

Searching numerical values

If you are searching for an item with a particular date attached (e.g., a letter sent on a specific date, the volume number or file part of a reel, etc.) please note that the ICR software will currently register all digits within a number during your search. For example, if you are searching a reel for all letters written in the year 1902, the search results may return items that contain ‘1’ ‘9’ ‘0’ and ‘2’. Using quotation marks around the specific date you are searching for can help narrow your search results. 

Searching names

 If you are searching for a particular individual and know their name, consider using wildcards when searching to achieve better results. Using wildcards may give you more search results by accounting for differences in handwriting style and quality that affect the ICR data, as well as misspellings or alternate spellings of a name. For instructions on how to use wildcards in searches, please consult the section “Searching the Collections" on the page Navigating the Collections.

Searching names of Department of Indian Affairs Personnel

CRKN is pleased to offer a spreadsheet database of Department of Indian Affairs personnel from 1875-1916. This database was developed by staff at the University of Saskatchewan and generously provided to CRKN to aid in searching the RG 10 Departmental Letterbooks. For more information about these resources, please read the section below.

Spreadsheet and column description index 

These resources were kindly provided to CRKN by Jim Clifford, Associate Professor of Environmental History at the University of Saskatchewan. These resources were created with data compiled by Associate Professor Ben Hoy, and his research team, available here: Building Borders. This resource includes community names, school names, agent names, and other data points that are relevant to conducting research within these reels. The associated column description index provides explanations for the column abbreviations and additional contextual information, such as relevant date ranges or notable exemptions within the data.

Additional Resource

The Union of British Columbia Indian Chiefs (UBCIC) has created a searchable finding aid for the RG 10 collection. Please be aware that the UBCIC RG10 finding aid is not comprehensive, so users should also consult the Library and Archives Canada website for additional information. 

Related Documents

Department of Indian Affairs Personnel Spreadsheet (uSask)
Department of Indian Affairs Personnel Spreadsheet (uSask)
Department of Indian Affairs Column Descriptions - CRKN
Department of Indian Affairs Column Descriptions - CRKN
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  • Canadiana
  • License Information
    • CRKN Licensing Principles
    • Model License
    • The Banding System
    • Stakeholder Alignment Group
    • License Negotiations
    • Negotiation Outcomes
      • Invoicing Schedule
    • Directories
    • Publishers and Vendors
    • Tools and Services
      • Foreign Exchange Service
      • Publication Data Report
      • Unsub
      • Perpetual Access Rights Reports (Serials)
  • Open Access
    • Partnership for Open Access
    • Community Open Access Initiatives
    • Read and Publish Agreements
    • APC Discounts
    • Towards Open Scholarship: A Canadian Action Plan
    • Assessment Guidelines for Open Access Publishers
    • CRKN Open Access Journals List
  • Canadiana
    • About the Canadiana Collections
      • Call for Canadiana Collection Development Projects
      • What’s New in the Collections
      • Navigating the Collections
      • System Status
      • Canadiana Citation Guide
      • Canadiana Infrastructure Updates
      • Canadiana Collections Metadata
      • Usage Reports
      • Rights Statement Project
      • History of Canadiana
    • Digitization Services
      • Digitization Projects
    • Preservation and Access
      • Trustworthy Digital Repository
    • Digital Heritage Content and Preservation Listserv
    • Clark Wilson LLP Memo on the Acquisition and Use of Commercial Microfilm
    • Future of Canadiana
  • Persistent Identifiers
    • ORCID-CA Consortium
      • How to Join ORCID-CA
      • ORCID-CA Governing Committee
    • DataCite Canada Consortium
      • How to Join DataCite Canada
      • DataCite Canada Governing Committee
    • National PID Strategy
    • Canadian Persistent Identifier Advisory Committee
  • Projects and Collaborations
    • NISO Membership
    • SCOAP³
    • FMD Membership
    • Coalition for Canadian Digital Heritage
    • More Projects and Collaborations
  • News and Events
    • News
    • 2025 CRKN Virtual Conference
    • 2025 CRKN Member Summit and AGM
    • Code of Conduct
    • Webinars
  • About CRKN
    • Board of Directors
    • Members
      • Associate Membership
    • Committees
      • Executive Committee
      • Finance and Audit Committee
      • Content Strategy Committee
        • Knowledge Base Entitlements Sub-Committee
      • Preservation and Access Committee
        • Canadiana Content Sub-Committee
        • Platform Technical Sub-Committee
      • Conference Planning Committee
      • Task Groups
      • CRKN Researcher Council
    • Annual Report
    • Staff
    • Careers
    • History of CRKN
    • Ron MacDonald Service Award
    • Strategic Plan